Get an overview of all important information about your employees, with just a few clicks. All personnel-relevant documents are directly available in the digital personnel file.
Our document personnel file solution saves you hundreds of hours of manual work per year and document storage space in your company, making the HR processes more efficient and sustainable.
VIENNA Advantage Digital Personnel File can be integrated with SAP SuccessFactors, Oracle HR, Workday or any other HRM solution you currently use, enabling digital transformation of your HR department.
Support millions of documents simultaneously without any limitations. Moreover, the document viewer functionality lets you view 170+ different document formats.
Our digital personnel file solution protects confidential employee data better than a paper file! It provides highly secure document encryption and role based access, enabling users to see only what they are allowed to see.
Sign documents digitally and enable multiple signatories to endorse a single document. Approve workflows on mobile devices with the use of digital signatures and track documents from the beginning till the end.
The personnel and salary data from VIENNA Advantage HR and Payroll solution or any other HRM solution that you currently use, will be automatically transferred to the digital personnel file and updated regularly.
As a central information base, the digital personnel file ensures secure and optimized HR processes.CONTACT US
Design different workflows with specific rules and logic relevant to the tasks to drastically decrease human errors and make your HR department more efficient. Automatically route documents for approval and notify users of the action required.Watch video
Design different forms and templates to speed up the creation of standard documents such as contract templates, leave request forms, workforce reports, and many others. Make these documents available to the appropriate team member within seconds.
VIENNA Advantage Digital Personnel File may be configured to ensure various regulatory compliance standards such as ISO, FDA, GDPR, etc., in different countries and law jurisdictions.
Save an inordinate amount of your HR executive’s time!
With the VIENNA Advantage Employee Self-Service (ESS) platform, your employees will have quick and easy access to their own electronic personnel files or employee files. They can record and update requests, submit claims, upload picture proof of relevant transactions and more through our mobile app or the web browser.CONTACT US
Enable your managers and supervisors to see documents and reports related to an employee - from the application to the employee's departure.
With our role-base data security functionality, you can set up a restricted access into employee files - users can see only what they are allowed to see.CONTACT US
Scan and upload documents from multiple platforms. Choose between manual or bulk upload and automate the document input processes.
Categorize every document accurately with a completely automated DMS engine that supports and manages millions of document formats, allows content recognition and OCR in 27 languages and automatically index all documents.
Search in the content of a large number of documents within seconds. VIENNA Advantage Digital Personnel File comes with safe and powerful document search engine which helps you with:
Create documents using templates and link them to respective records in the system. Access the in-built document editors for different file types.
VIENNA Advantage allows you to customize the document management engine to align it completely with your business processes: